August 2023

Features Added:

AI Synthesis Charts
Session Data Deletion
Remove/Delete Session Participant
Countdown Timer for Session or Activities

AI Synthesis Charts

Purpose: Converge is now including chart graphics for rate and select activities to make the AI Synthesis more visually appealing and add a bit more context to the analysis of these activities. Example below.

Data Deletion

Purpose: Often there is a need to test a session or a specific activity by the session facilitator or with the project stakeholders. Now prior to running the session you can execute a walk through or dry-run and have a convenient way to clear the data before the production session(s) take place.

Session Level Delete

Step 1: Locate the "Delete Session Data" text under the session actions ellipsis

Step 2: Type "delete" in the modal dialog that appears

Activity Level Delete

Step 1: Locate the "Delete Activity Data" under any activity results screen horizontal ellipsis button

Step 2: Type "delete" in the modal dialog that appears

Remove/Delete Session Participant

Purpose: Sometimes a participant will request that they be removed from the session because they can't attend anymore or for a variety of reasons. You also may also have added someone by accident that you'd like to remove from the session. "Removing" a participant puts them into a "removed" state where they will not receive any communications and their data will not be included in any of the results screens/documents. "Deleting" a participant completely deletes them from the system and permanently wipes their data.

Step 1: Under Edit Session, locate the participant you would like to remove. Click the vertical ellipsis and click "Remove from List"

Step 2: Confirm you'd like to remove them from the session.

Step 3 ( Optional ): Participant is now in a removed state. If you'd like to continue to completely delete there existence from the system ( wiping their data ). Click again on the vertical ellipsis and you'll see the "Delete" action.

Step 4 ( Optional cont'd. ): Type "delete" into the confirm dialog box that appears and poof, they never existed in Converge.

Countdown Timer

Purpose: A facilitator may want to keep the participants apprised to when a session is expected to begin or how much longer the participants have to finish an activity or how much longer they have on break etc. Typically a facilitator will communicate this timing by voice. We still recommend the voice communications but have had requests to include this this feature on screen in addition.

Step 1: Under the global session options, Click the horizontal ellipsis and click "Start Countdown Timer"

Step 2: Fill out the form to create the timer. There is an optional short text you can add for context to the timer such as "Session starting in:" or "Activity ending in:" etc. The other field is the number of minutes to countdown from. For this release the range is 1-20 min. Open to feedback here as it gets tested.

Once the timer is created the participants will see this globally whether they are on the agenda or an activity

If a leader wished to end the timer early they will see a clickable trashcan icon that will end the timer. Otherwise the timer will end and disappear automatically. This is an aesthetic informational timer, the system will not advance or refuse user action on expiring. That is still handled by the facilitator.